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1. How to Access My Account
2. Financial and Money Details
3. Trip Logistics
4. Travel


HOW TO ACCESS MY ACCOUNT

 

How do I access and complete my Online Profile and sign my Contract?

1.     Go to www.heartforafrica.org

2.     Click on “Account Log-in” (in top right corner).

3.     Enter your Username and Password.

4.     Go to Current Trip.

5.     Click on Edit Personal Profile.

6.     Complete all pages of information. Hit save and continue at the bottom of each page. 

7.     The final page is the Trip Summary and Contract.  Read contract and check the box that says  “I have read and accept the contract with Heart for Africa”

8.     Press Submit.

 



FINANCIAL/ MONEY DETAILS

 

How much money do I need to raise?
 Your trip cost will be based on lodging, length of stay, flights, and ground transportation needs. Trip costs are located on our website and explain what is included. 

 

How do I raise the funds?
There are may unique ways to raise funds for your trip. Mailing support letters, selling Khutsala Artisan bracelet and/or keychain kits, garage sales, hosting dinner parties, etc. Our staff is here to help guide you with advice and best practices of others. A sample fundraising letter and other great fundraising ideas can be found on the Fundraising page. Please feel free to use this as a guide in writing your letter to family and friends.

 

Where should the donations be sent and to whom should checks be made out? 

 

Funds can be donated in three ways:

 

·       Telephone: They may call Heart for Africa Customer Service at (800) 901-7585 to complete a credit card donation.

·       Mail: They may mail checks made out to Heart for Africa to the address below. They should include your participant number on the check to ensure it is applied to your account. Heart for Africa P.O. Box 1308, Roswell, GA  30077. 

·       Online: They may make a donation using most major credit cards at the Heart for Africa Trip Donations page on our website at www.heartforafrica.org.

 

How can other people donate funds?

There are two ways to make a donation on behalf of a volunteer.  They can do this from the volunteer’s fundraising page.  The volunteer will need to provide the specific web address for their Heart for Africa fundraising page.

 

They may also make a donation following the steps below.

1.     Go to www.heartforafrica.org.

2.     Click on “Donations” at the top of the page.

3.     Click on “Trip Donations”.

4.     Fill in information.

5.     Fill in Participant number belonging to the volunteer.

6.     Click “Submit Trip Payment” at bottom when finished.

7.     All tax receipt letters are mailed in January (just prior to tax time) for the previous year’s donations.


If I can't go, can I (and my supporters) get a refund? 

Heart for Africa is a 501(c)3 charity and because of this, we cannot refund donations. Please keep in mind that the funds you raise must be solicited and donated with the understanding that Heart for Africa has complete discretion and control over the use of all donated funds. In order for the funds donated to allow a tax deduction, they are not yours, or contingent upon your ultimate participation, but are Heart for Africa's funds to be used to further its charitable purposes.

 

How soon will my donated funds be processed? 

If you call in a donation, the card will be charged immediately. If a donation is made online, the card will be charged within three business days. If a donation is sent via mail, allow at least 10 business days for processing.



TRIP LOGISTICS

 

What does a Heart for Africa trip look like? 

Your team will take a tour and then work at Project Canaan throughout the week. Work on Project Canaan will be determined by the needs of the farm at the time you travel. You will also visit a family homestead in the rural community and may visit a community church. A day may also be set aside for a Game Park and shopping at a local craft market.

 

Where will I stay? 

We make sure our teams stay in comfortable, safe accommodations so you are able to rest and get refreshed each evening after serving all day. The specifics regarding where you will be staying will be emailed and/or mailed to you. 

 

Will I have a roommate?

We will do our best to honor all roommate requests. Heart for Africa does have a policy of no male/female roommates unless you are married or family members. Please complete your roommate request on your online current trip profile.

 

Will I get sick from the food or water? 

The food prepared by our hotel is safe, however, we do provide bottled water for our teams. We send a packed lunch with you each day. Of course, we cannot ensure that you will not contract a food-borne illness while serving in Africa, so we recommend that you bring over-the-counter anti-diarrhea medicine with you. You may also talk to your physician about a prescription antibiotic. 

 

What kind of shopping will I be able to do? 

Shopping in Africa is always a big event. You may visit the Candle Factory as well as one of the local “African markets” where you will have the opportunity to purchase handmade items. You will also have opportunity to shop at the Khutsala Artisans Shop on Project Canaan. If time permits, your group will stop at the Glass Factory on the return to Johannesburg.

 

Do I need to bring any money?

Do not bring Traveler’s Checks as they will not be accepted at most locations. We are often asked how much spending money to bring and that is totally at your discretion. We often suggest that you bring $100-$300 spending money for extra snacks, gifts, crafts and souvenirs. There is no need to tip the wait staff, maids, etc., at the hotel, but you will have an opportunity to leave a tip for all hotel staff before you leave Swaziland.



TRAVEL

 

Do I need a passport? 

Yes! Please go to http://travel.state.gov/ for more information regarding passports. Your passport must have at least 4 blank pages and be valid six months past your departure date from the country you are visiting. Please make copies of your passport to leave at home with family and/or friends as a reference in the event you misplace your passport during your trip.

 

Effective September 2014, the South African Immigration Act, 2010, was approved and the following regulations regarding passports must be adhered to:

 

Regulation 2 (1)(d): Passengers traveling to South Africa must be in possession of a passport with two unused pages required for endorsements. The two unused pages when presented for purposes of endorsing a port of entry visa, visa, permanent residence permit or entry of departure stamp.

 

Regulation 2 (2): The passport must be machine readable however, the foreigner may be admitted into or depart from South Africa with a non-machine readable passport provided that:

 

a)     He or she is from a foreign country that is issuing machine readable passports and has not   completely phased out the non-machine readable passports; and

b)     His or her passport was issued after 24 November 2005 and its date of expiry is before 24 November 2015.

 

Do I need a visa?   

No, a Visa is not required for travel to Swaziland if you are a United States Citizen.

My child that is under 18 years old is going to Africa, but without me. Is there anything I need to do to help ensure he/she can clear customs? 

Your child must travel with a guardian. To ensure streamlined travel for your child while traveling through immigrations during their upcoming international flight, it is very important to provide both the child and their guardian with an affidavit and their unabridged (original) birth certificate or an official certified copy. A certified copy would be obtained through the vital records office in the state where the child was born (NOT a photo copy of your current birth certificate). Please follow the instructions below provided by the U.S. Embassy and Consulates in South Africa in order not to be denied boarding in Atlanta.  

Please print, fill out and make copies of the affidavit attached. Click here for AFFIDAVIT.  The temporary guardian should carry the original, the minor should carry a copy, and the parent/legal guardian should keep a copy as well. We also ask that you send an email to trips@heartforafrica.org to notify Heart for Africa who will be acting as guardian for your child. 

NEW SOUTH AFRICAN REGULATIONS REGARDING TRAVEL FOR MINORS EFFECTIVE SEPTEMBER 2014 (taken from The South African Immigration Act, 2010). Revised on June 01, 2015. 

These rules apply to children who are entering or departing South Africa. Therefore, the required documents should be retained in all circumstances throughout the stay of the child in South Africa.

The South African regulations use the term “unabridged birth certificate.” The exact contents of unabridged birth certificate vary among the different jurisdictions that issue birth certificates (countries, states, counties, cities, etc.), but the key distinction between an “abridged” and “unabridged” birth certificate is that an unabridged birth certificate identifies the parents of the child.  All documents must be original or copies certified as a true copy of the original by a commissioner of oaths or the equivalent commissioning authority.

  • Where BOTH parents are traveling with a child, parents must produce an unabridged birth certificate of the child reflecting the particulars of the parents of the child.
  • In the case of ONE parent traveling with a child, he or she must carry an unabridged birth certificate and:
(i) Consent in the form of an affidavit (issued no earlier than 3 months prior to travel dates) from the other parent registered as a parent on the birth certificate of the child authorizing him or her to enter into or depart from South Africa with the child he or she is traveling with.
(ii) Copies of the identity documents or passports of the parents or legal guardian of the child;
(iii) A court order granting full parental responsibilities and rights or legal guardianship in respect of the child, if he or she is the parent or legal guardian of the child; or
(iv) Where applicable, a death certificate of the other parent registered as a parent of the child on the birth certificate,
  • Where a person is traveling with a child who is NOT his or her biological child, he or she must produce:
(i) A copy of the unabridged birth certificate of the child;
(ii) An affidavit (issued no earlier than 3 months prior to travel dates) from the parents or legal guardian of the child confirming that he or she has permission to travel with the child.
(iii) Copies of the identity documents or passports of the parents or legal guardian of the child; and
(iv) The contact details of the parents or legal guardian of the child, (Note: Where the parents of the child are both deceased, and the child is traveling with a relative or another person related to the child or the child’s parents, the South African authorities have the discretion to approve such a person to enter or depart South Africa with the child.)
  •  An unaccompanied minor must produce:
(i) Proof of consent from one or both his or her parents or legal guardian, as the case may be, in the form of a letter or affidavit (issued no earlier than 3 months prior to travel dates) for the child to travel into or depart from South Africa.  In the case where one parent provides proof of consent, that parent must also provide a copy of a court order issued to him or her in terms of which he or she has been granted full parental responsibilities and rights in respect of the child (see sample affidavit of consent);

(ii) A letter from the person which is to receive the child in South Africa, containing his or her residential address and contact details where the child will be residing;

(iii) A copy of the identity document or valid passport and visa or permanent residence permit of the person who is to receive the child in the South Africa; and

(iv) The contact details of the parents or legal guardian of the child.

http://www.dha.gov.za/files/Brochures/Immigrationleaflet.pdf

How long does it take to get to Africa? 

The average flight to Johannesburg, South Africa is 16-18 hours from the east coast of the US.  The drive from Johannesburg to Swaziland is approximately 5 hours.  

 

How many bags can I pack? 

Baggage requirements vary by airline and intra-Africa flights. The current standards for South African Airways and Delta Airlines is 50 lbs. per checked bag. You are limited to TWO checked bags on SAA and TWO checked bags on Delta. If you are traveling by air within multiple countries during your time in Africa, you are limited to one checked bag. Please refer to your booked airline website or your tickets for complete information regarding baggage limitations.  Click here to download a RECOMMENDED PACKING LIST.

 

Can I use my frequent flyer miles to pay for my flight?

To use your own Frequent Flyer miles, you would need to arrange your own flights and register with Heart for Africa as a “No airfare through Heart for Africa” volunteer (self-booking). It is vital that your flight arrangements coincide with Heart for Africa flights. (Please see answer below “Can I arrive early or stay later?” for clear understanding of your responsibilities if you arrange your own flights.) Please send your itinerary to trips@heartforafrica.org to confirm your flights before booking.

 

Can I earn Frequent Flyer miles on my Heart for Africa flights?

To log frequent flyer miles, you will need to submit your Frequent Flyer Number in the appropriate section of your online profile account. 

 

Effective for new bookings made on Delta on or after September 1, 2012: These unpublished fare tickets will earn miles based on a percentage of distance flown rather than full mileage credit. These special fare tickets are typically sold by specialty agents or by a third party.

 

Examples include: Group fares, Student fares, Consolidator fares, flights included as part of a cruise package and Discounted tour packages.

 

Please note that this change impacts a small portion of all tickets issued and you will continue to earn full miles as you do today for published fares and tickets purchased directly through us. These include tickets bought via delta.com and Delta Vacations®, as well as for government, military, and corporate sales. You may visit delta.com for more details and specific mileage levels.

 

Can I arrive early or stay later? 

Yes, but you will need to make your own travel arrangements and you are required to confirm them with Heart For Africa by emailing trips@heartforafrica.org. You will also be responsible for meeting the group at the airport or hotel in Africa. If you arrange your own air travel, Heart for Africa will not be responsible for connecting you with the group; this will be your responsibility.


What if I want to bring donated items to leave in Africa? 

Warm clothing in child, teen and adult sizes are always appreciated. Please do not bring candy or toys. Some great gift ideas include: coats, jackets, fleece, sweaters, umbrellas, socks and new underwear. We will email you if there are any specific items that are needed at the time you are traveling. 

 

Where can I exchange currency?

We recommend that you exchange currency at a local bank or at the airport prior to departing for your trip. It can take up to a week for the funds to come in if you place the order through your bank. Check the website www.travelex.com for more information on locations. It is a good idea to request money in small denominations as this will be beneficial if you are bartering in the marketplace where they typically won’t have change for large bills.

 

IMPORTANT: You should exchange your currency for “South African Rand.” South African Rand can be used in both South Africa and Swaziland. The Swaziland currency “Emalangeni” will only be accepted in Swaziland. You will most likely receive change in this currency while in Swaziland, so plan to spend it before you leave. You cannot exchange Emalangeni for United States currency. 



SPECIFICS

What should I pack? 

Packing for eleven days in Africa can be intimidating. To help guide you through this, Heart for Africa has developed a recommended packing list that is included with this travel guide.  Please use this list to help you as you prepare for your trip. Here is a link to the RECOMMENDED PACKING LIST. Ladies will be required to wear a wrap or a skirt in the community. Here is link for more information: http://www.heartforafrica.org/wraps.aspx.

 

Clothing Requirements: In all cases, modesty is the best policy, so please dress and pack accordingly. We try our very best to be respectful and sensitive to Swazi culture. 

 

Ladies

·       Long pants and capris are fine – NO SHORTS please, not even on Project Canaan.

·       A skirt, dress or wrap that goes past your knees must be worn while out in the community at all times (or at church).  You may use cloth to wrap around and wear pants or capris underneath if you wish.

·       Shirts - no tube tops, spaghetti straps or crop tops.  No sleeveless shirts; shoulders must be covered. 

Men

·       Long pants are preferable (knee length shorts are acceptable for young men in the community).

·       If you will be attending church, a collared shirt and long pants are preferred.

·       Men are permitted to wear shorts while on Project Canaan.

 

What is the weather like in Africa?The weather may vary dramatically depending on your destination and time of year. We recommend that you check weather.com. If you are traveling during the summer months in North America, it will be winter in Africa with the temperature being chilly in the mornings and in the evenings, and mild throughout the day. We suggest you bring a jacket/fleece. Regardless of the season, you should still pack sunscreen. 

 

Can I use/charge my electronic devices?

To use electronic devices you will need the appropriate plug adapter for Swaziland. To view a photo of the adapter, go to http://www.power-plugs-sockets.com/swaziland/.

 

You may also need a power converter. Please check the manufacturer's label to determine the type of input your equipment can handle. You may find a label that states the device is certified for input at AC 100V-240V.  This means that the device is manufactured to be used over a wide range of voltage levels. If this is the case, then you will only need a plug adapter. Fortunately, many digital cameras and video cameras today come with adaptable power supplies.

 

Does Heart for Africa require that I have traveler's insurance? 

No, this is your personal choice. Should you acquire traveler’s insurance, it will be at your expense.

 

Do I need shots?  

Check with your doctor, health department, or visit www.cdc.gov to see what shots are recommended for Swaziland.

 

How do I communicate back home?

We encourage you to be fully present in Swaziland and “disconnect”, but we do realize you might need to communicate back home. There is Internet access at all of the hotels for a fee paid directly to the hotel. However, please keep in mind that it is not always available and certain times of the day may be easier to gain access than others.



     
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